Event Update No. 2021-5
Team Scrapbook Guidelines
Rule 3.9: Scrapbook - As evidence that solar cars are designed and constructed by high school students, teams must maintain a scrapbook showing students working on all phases of the solar car project, including planning, design, CAD, fundraising, building, and testing the solar car. Teams shall submit a digital copy of the scrapbook no later than June 15th. Teams will not submit a hard copy of the scrapbook in 2021 due to COVID Protocol restrictions.
- Teams will email a digital copy of their Scrapbook to firstname.lastname@example.org no later than June 15th, 2021. A teamís oral presentation score will be penalized for not providing a digital copy of their scrapbook.
- The scrapbook must be submitted in a pdf format so that multiple judges can have easy access to the document.
- The Scrapbook will be divided into two Sections:
- Section One: showing students working on all phases of the solar car project, including the planning, design, CAD, fundraising, building, and testing.
- Section Two: showing students design and engineering decisions through both narrative and photographs.
Engineering decision-making is the cornerstone of your solar car project. The Judges will want to see documentation showing your engineering challenges and how you resolved those issues. Please note that your decisions are often limited by budget, resource availability, and time for construction. The Judges will want you to explain these decisions both in your scrapbook as well as during your teamís oral video presentation.
- The digital Scrapbook will become the property of the Solar Car Challenge Foundation, and will become part of your official team documentation.
Team Video Presentation Guidelines
Rule 3.10: Video Presentation - Teams shall prepare an video presentation describing their solar car project. The team will have up to 8 minutes to give a full statement about the teamís project. Teams will be graded based on whether the presentation gave a full statement about the teamís project and engineering decisions made, whether all team members participated, whether the presentation was well prepared and rehearsed, whether the team was able to speak without the use of notes, whether the team used visual aids, and whether the teamís digital scrapbook adequately showcases the teamís progress and development of the vehicle. Teams will be awarded up to 20 miles based on the quality and
completeness of their video presentation and digital scrapbook. Penalties received during the event cannot affect miles awarded from the Oral Presentation.
- Teams will "draw a number" at Team Check-In. This number will make the following determinations:
- The number determines the Official Starting Order on the 1st Day of Racing
- The number determines the teamís Garage Bay location
- The number determines the teamís Pit Row location
- Teams will receive email feedback sharing the Race Directorís comments about your video presentation.
- Teams must be prepared to give a well-organized video presentation. Topics to be included within the presentation:
- Overview of major segments of their solar car project including planning, design, engineering, fundraising, construction, vehicle testing, etc.
- Explain how your team is organized and functioned during this unique year with COVID
- Explain any unique aspects of your solar car design or project
- Grading Criteria
- Did the video presentation give a full statement about the teamís project?
- Did the team explain their engineering decisions? For example: battery placement, array
design, metal selection, body covering, etc.
- Did the team have documentation supporting their engineering decisions?
- Did all team members participate?
- Was the presentation well prepared and rehearsed?
- Was the team able to speak without the use of notes?
- Did the team use visual aids?
- Did the teamís digital scrap book adequately support the teamís video presentation?
- Was the video of the oral presentation sent in mp4 format to email@example.com
- Video Guideline
- The video should be an uninterrupted record of the teamís oral presentation. It should be the same as if the team were being videoed in front of a "live" panel of judges.
- Teams may use multi-media during their presentation if this media would have been used within their "live" oral presentation. Teams will receive a point reduction if they use professional editing or visual effects within their video.
- Teams will be awarded "forever" laps ranging from 0 to 20 laps. Results will be emailed to teams by the Race Director.