SCC Event Update 8: Banquet Arrangements

Overview
With the growth of the Solar Car Challenge, we are privileged to have 650-700 people identified as attending the 2017 Solar Car Challenge. This is an historic event, but it comes with collateral issues. Banquets for this number of people create a logistics challenge. Here is our plan:

Opening Banquet
(1) When teams register for the 2017 Solar Car Challenge, they are allocated 14 "slots" for banquet meals. The cost for the 14 Opening Banquet slots is included within the registration fee. [Rule 3.3]
(2) With 36 teams registered for the 2017 Solar Car Challenge, this creates historic numbers for our banquets.
(3) Each team will have a designated official table in the Main Ballroom seating ten guests. The other four team members will have to share a table with another team.
(4) Teams bringing more than 14 people will have excess guests seated in adjoining banquet rooms for the meal portion of the event. This overflow crowd would then be invited to join us in the Main Ballroom for the Speaking Events. Theater-style seating will be provided.

Awards Banquet
(1) The cost for the Awards Banquet is not included within the registration fee. Tickets Purchased by June 1st are $25/person; tickets purchased between June 2 to July 14th are $30/person; tickets purchased at Team Check-In are $35/person.
(2) Each team will have a designated official table in the Main Ballroom seating ten guests. The other four team members will have to share a table with another team.
(3) Teams bringing more than 14 people will have excess guests seated in an adjoining banquet room for the meal portion of the event. This overflow crowd would then be invited to join us in the Main Ballroom for the Awards Presentations. Theater-style seating will be provided.

Teams Bringing More than 14 People
Teams bringing more than 14 people to the 2017 Solar Car Challenge are required to pay a fee of $150/person to cover the costs of meals and other associated expenses during the event. This fee includes a ticket to the Opening Banquet. Extra guests will be provided Race Credentials at Team Check-In.

Checks and Banquet Tickets
Please make banquet checks payable to the Solar Car Challenge Foundation. Tickets will be delivered at Team Check-In.